Vendor application

Read it before applying: this is the binding document and the one you will sign.

• Official participation contract — exhibitorsPortuguês · PDF 2,0 MB

For now this document exists only in Portuguese. The Japanese version will be published here as soon as it is ready.

• Arrival and entry by 07:00 on both days; setup from 07:00 to 08:00.
• Stand built, stable, clean and ready for inspection by 08:00.
• Saturday 24/10: open from 09:00 to 17:00.
• Sunday 25/10: open from 09:00 to 16:00.
• Teardown, cleaning, loading and removal finished by 18:00 on Sunday.

Goods and structures may stay on site between Saturday and Sunday, as long as they are within the assigned space, closed, stabilised and with hazardous equipment switched off. If you clear out on Saturday you must return by 07:00 on Sunday. Event security does not replace your responsibility for your own property.

Wristbands are issued only to the person in charge, staff and helpers who actually work at the stand. Family, friends, companions, guests and customers do not get an operational wristband. It is personal and non-transferable.

An exhibitor wristband does not give access to the track, driver areas, technical backstage or VIP areas.

• Stay fully within the marked space: do not spill into aisles or neighbouring areas.
• Tents, banners, panels, shelving and tall structures must be firm, stabilised and anchored where needed.
• Tables, chairs, decoration, packaging, lighting and setup materials are your responsibility.
• Display or support vehicles must be registered and stay only in the assigned spot. Unloading and main resupply happen before 08:00.

• The area is for displaying and selling the products declared at registration and approved by the organisation. Significant changes must be reported in advance.
• You set your own prices, as long as they are clear and visible to the public. Till, change, receipts and tax obligations are your responsibility.
• Selling or displaying illegal, dangerous, counterfeit, stolen, expired or unauthorised products is forbidden.

The organisation does not guarantee product exclusivity, a minimum crowd, revenue or any commercial result.

1. Fill in the form below — it creates your application number and the amount to transfer.
2. Transfer ¥30,000 to the account shown, using the name of the person in charge or the company.
3. Print only page 7 of the contract (the single sheet), fill it in by hand and sign it.
4. Send the organisation a legible photo of the signed sheet together with the transfer receipt.

The application is only confirmed with the signed sheet, the transfer receipt and the organisation approval. Keep the original sheet and bring it to check-in at the event.